HANOVER BOROUGH FINANCE AND PERSONNEL COMMITTEE MEETING Committee meetings of Hanover Borough Finance and Personnel shall be held at 7:00p.m. in Council Chambers, Administration Building, 44 Frederick Street, Hanover, Pennsylvania. (Enter through the Side Parking Lot Door). Any person who needs accommodation in order to gain access to or participate in the meetings should call 717-637-3877 at least 48 hours prior to the meeting they desire to attend. 1. Call to Order 1.01 Call Meeting to Order, 7:00 PM 2. Public Comment 2.01 Hear Citizens concerning items presented in the Borough Finance and Personnel Agenda 3. Consent Agenda 3.01 Minutes: Approval of Minutes of December 18, 2024 3.02 Finance Reoorts: a. Approve Bills for Payment b. Accept Monthly Financial Statement c. Accept Report of Monthly investments 3.03 Current and Prior Year Tax Leins and Exonerations: Ratify Mayor’s action to exonerate the Tax Collector from further collection of delinquent taxes that will be referred to York County Tax Claim Bureau for liens 3.04 Approve Administrative Appointments: a. Zoning Hearing Board Secretary – Lisa Graham Herrick b. Assistant Borough Secretary – Kara Ellison 3.05 Approve Amendment of Miscellaneous Fee Resolution: a. Designation of change of paid parking meter time periods from 8:30AM -8:30PM to 8:30AM- 6:00PM 3.06 Library Board Appointments: a. Approve Amy Ehrhart, Library Association Appointee – 3-year term b. Approve Scott Roland, Mayor’s Library Appointee – 3-year term 1 3. Consent Agenda (continued) 3.07 33 Frederick Sponsorships : a. Community Kitchen – CommunityAid (5 years) – $20,000.00 3.08 2025 Field Use Agreements: a. Hanover Diamond Sports, Good Field, April – Oct. 2025 b. Hanover Diamond Sports, Myers Field, April – Oct. 2025 c. Southwest Outlaws, Moul Fields1 April – Oct. 2025 d. Southwest Outlaws, Good Field, April – Oct. 2025 3.09 Designation of Code Official Pursuant to 2018 IPMC: a. Approve Resolution 3.10 Approve CDBG Amendatory Contract: a. West Hanover Street Park Improvements, reduction of amount from $5,000 to $0.00 3.11 Centennial Court Final Subdivision Plan : a. Accept offer for 90 day time extension for plan approval from March 3, 2025 to June 1, 2025 3.12 Take Home Vehicle Policy a. Approve policy designating list of positions authorized to take home Borough-owned vehicles 3.13 Bell view Street Vacation: a. Approve Bellview Street Vacation Agreement and authorize advertisement of the Ordinance 3.14 Special Event Permits: a. Approve Defeat MSA SK Run to be held March 291 20251 with deminimis impact on Borough streets 4. Parks and Recreation 4.01 Approve Resolution to Rename West Hanover Street Park to Union Park 5. Finance, Personnel and Administration 5.01 Ratify Building Construction Change Order Updates a. Change Order #19: $14,306.00 for roofing repairs b. Change Order #27: $2,611.00 for extension of low wall on West side of Council Chamber along ramp c. Change Order #30 : $21 002.00 to provide power for low voltage pathway for fire alarm system d. Change Order # 31: $11 630.00 to provide vestibule access for MEP systems 5.02 2025 Recommended Committee Goals: a. Ensure that the Borough makes best use of available funds for projects that provide a long-term benefit for the Borough’s residents and the financial viability of the Borough’s operations. b. Reject any unbudgeted non-emergency projects that negatively impact the Borough’s budget in the current operating year. c. Strive for the Borough’s annual budget to be balanced each year. d. Seek out partnerships with our neighboring municipalities which may create lower costs of doing business through improved buying power as a result of scaled usage base. e. Evaluate opportunities to monetize existing Borough services to customers outside the Borough to generate revenue opportunities which may develop the ability to lower the cost of services for our residents. 6. Reports of Council Members, Council Committees and Other Public Bodies 7. Management Reports 8. Correspondence and Information 2 9. Additional Public Comment 9.01 Hear Citizens concerning all other items relating to the Finance and Personnel Committee 10. Adjournment
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