Hanover Borough Council Meeting – 11/23/2021

AGENDA FOR THE MEETING OF HANOVER BOROUGH COUNCIL
TUESDAY, NOVEMBER 23, 2021 AT 7:00 PM
Executive Session: 6:45 PM
I. PRELIMINARY MATTERS & OFFICERS’ REPORTS
1. Pledge of Allegiance
2. Moment of Silence
3. Roll Call
4. Acknowledgement – of Executive Session, if any
5. Mayor Whitman
a. Proclamation – Hanover Symphony Orchestra
b. 2021 Hanover Chili Cookoff – Presentation of Proceeds to Charitable Organizations
i. HART Center $5,000
ii. Guthrie Library $5,000
iii. Friends of Codorus $4,000
iv. Adams Co. SPCA $2,000
v. York Co. SPCA $2,000
vi. Boy Scouts $1,500
vii. EMS $ 500
viii. Black Rose Rollers $ 500
$ 20,500
*Please reference the Resolution in the Consent agenda formally thanking all volunteers
for their dedication and time committed to this important event.
c. Hanover Borough Employee Service Awards
30 Years of Service
Douglas R. Rummel Water Department 10/14/1991
40 Years of Service
Thomas N. Musselman Water Department 4/6/1981
Julie K. Moul Library 11/1/1981
I. PRELIMINARY MATTERS & OFFICERS’ REPORTS
6. Public Comment
7. Consent Agenda
a. Approve the minutes of the Council Meeting of October 27, 2021
b. Finance Reports
i. Approve Bills for Payment
ii. Accept Monthly Financial Statement
iii. Accept Monthly Investment Report
c. Approve Water Services PUC Settlement
d. Approve Resolution No. 1332 for Equipment Leases
e. Acknowledge Receipt of $1500 from Greater Hanover Housing Corporation
f. Authorize execution of AFSCME White Collective Bargaining Agreement for the
period January 1, 2022, through December 31, 2025.
g. Appoint Amy Ehrhart to Library Board of Governors for a term ending 1/31/22
h. Approve bid award to Cintas for Rental Uniform Contract at a cost of $825 per week
i. Approve Special Events
i. YWCA Coats of Friendship
ii. Approve Date Change for Main Street Event Bank Lane Closure
from 12/11 to 12/18
j. Approve Mutual Release Agreement from Hamilton and Musser regarding
professional audit services for 2021
k. Approve Resolution No. 1331 acknowledging Chili Cookoff Volunteers
II. REPORTS OF THE STANDING COMMITTEES
Fire Commission – Mr. Lockard
1. Consideration of a motion to amend the draft 2022 budget to include the Borough’s share
of a new position for the Fire Commission.
Council Workshop/Finance & Personnel Committee – Dr. Rupp
1. Consideration of a motion to approve following 2022 Salary Adjustments:
a. To increase the annual compensation of the Human Resources Manager to $71,551
in 2022 at the conclusion of the employee’s service as Interim Borough
Treasurer/Human Resources Manager.
b. To increase the compensation of the following Library positions in 2021:
i. Adult Department Manager to $20.00 per hour
ii. Youth Department Manager to $20.00 per hour
iii. Technical Services Supervisor to $15.82 per hour
2. Consideration of a motion to approve the advertisement of the 2022 Hanover Borough
Budget for public inspection for a period of 10 days from prior to final adoption in December.
II. REPORTS OF THE STANDING COMMITTEES
Council Workshop/Finance & Personnel Committee – Dr. Rupp
3. Consideration of a motion to approve the 2022 Borough Council Goals.
4. Consideration of a motion to approve the advertisement of an ordinance to amend Chapter
16, Powers and Duties of Borough Manager, to allow for the Borough Manager to send a
designee to meetings of Council and its Committees.
Department of Planning and Engineering – Mr. Hegberg
1. Consideration of a motion to approve the Contract for Codes Enforcement Services with
the Pennsylvania Municipal Code Alliance until December 31, 2023, at the rate of $50 per
hour, not to exceed 20 hours per week; contract to include additional administrative and
support services.
2. Consideration of a motion to approve the following contracts with Buchart Horn:
a. To provide architectural and engineering services for a feasibility study for the Public
Safety Facility at the current Hanover Municipal Building at 44 Frederick Street,
Hanover at a cost of $13,800.00.
b. To provide architectural design services to complete a detailed programming phase
in order for the Borough of Hanover to determine the next step in developing the
Guthrie Memorial Library, 2 Library Place, Hanover at a cost of $8,200.00.
3. Consideration of a motion to move forward with a public auction for sale of firewood from the
former Blackrock Landfill site.
Public Works Department – Mr. Hegberg
1. Consideration of a motion to approve the Shentel Easement Agreement at West Hanover
Street Playground.
Governance & Policy Committee – Mr. Lockard
1. Consideration of a motion to approve the Social Media Policy.
III. MAYOR’S REPORT
IV. OTHER MATTERS
➢ December Council and Council Committee Meetings
*Public Safety Committee: Monday, December 6, 2021 6:00 PM
(tentative) Conditional Use Decisional Hrg: Tuesday, December 7, 2021 6:00 PM (44 Frederick St)
*Public Works & Facilities Committee: Wednesday, December 8, 2021 6:00 PM
*Water & Sewer Committee: Thursday, December 9, 2021 6:00 PM
Council Workshop/Finance & Personnel: Wednesday, December 15, 2021 7:00 PM
Hanover Borough Council: Wednesday, December 22, 2021 7:00 PM

*Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will
be unable to attend any meetings.
➢ Public Comment
V. ADJOURNMEN

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